Event Attendees Earning Continuing Education

CE Audit Information

Overview

As a credentialed professional, CDM, CFPPs have worked hard to earn and maintain their professional certification. CBDM policies and procedures for CE Self Reporting and CE Audit are designed to uphold the integrity of the credential and help CDMs gain a professional edge with continuing education that meets defined standards.

Effective June 1, 2019, CDMs are required to submit all CE hours electronically by the end of their three-year recertification period.  When submitting a CE program, all required documentation must also be electronically uploaded via My Certification. Physical, e-mailed, or faxed documentation sent to CBDM will not be accepted or returned.  If a program is prior-approved, the only required documentation is proof of completion. If a CE program is not prior-approved, several different forms of verifiable documentation are required, and the documentation must be uploaded at the time the CE is submitted via My Certification.

Each year, a selection of CDMs will be audited, either randomly or due to having completed/reported insufficient CE hours. Here are a few things to keep in mind about the CE reporting and audit processes:

  • CE hours cannot be earned and reported until at least 24 hours after the certification has been activated or reinstated.
  • Individuals whose certification status is inactive are not eligible to earn and report CE activity.
  • Every three years, CDMs are required to earn and self report 45 hours of CE, including nine CE hours related to Sanitation and Safety and, beginning June 1, 2019, one CE hour pertaining to Professional Ethics.

  • CDM, CFPPs whose three-year recertification period has ended on May 31 are subject to CBDM audit policies and procedures.

  • Each year, some CDMs who have met their CE requirements are randomly selected for audit.  ALL CDMs who have not met their CE requirements will be automatically placed in the audit process.

Timeline

  • June 1 or first business day thereafter – CBDM sends an e-mail notification of selection for the CE audit to the e-mail address on file in the certificant's record.
  • June 1 through June 30 – CDMs being audited must upload required documentation for CE submitted to the CBDM via the My Certification page. All CE documentation must be uploaded to My Certification page by June 30.
  • June 30 through August 31 – CBDM reviews CE documentation that CDMs in audit electronically uploaded in the order in which it was received.
  • July 1 or first business day thereafter – Audited individuals who fail to electronically upload required CE documentation via My Certification page will be CE audit failed and their certification will be terminated. Notice of termination will be e-mailed and mailed to the address on file in the individual's record.
  • September 1 or first business day thereafter– Audited individuals will be notified by this date of the audit outcome via e-mail at the address on file in their record.  
  • Continuation of certified status
  • Additional time granted for an extension upon request if eligible. If an extension is granted, individuals must meet all deadlines as communicated in e-mail notice sent to the individual's e-mail address on file in their record. By the stated deadline, the CE record will be audited and notice sent via e-mail and/or mail of the audit outcome. 
  • Denial of recertification. These individuals also receive a mailed notice at the address on file in their record and have 15 days to appeal any adverse outcome to the CBDM in writing. If an appeal is denied, certification fees for the current year are refunded within about 60 days. 
  • Certified status will remain active during the CE audit process until the CE audit process is complete and as long as annual certification maintenance fees are paid up to date. 
  • September 1 through November 30 – 90-day extension period in which CDMs eligible for extension earn and electronically report CE and upload required documentation via the My Certification page for CE hours that are deficient.  
  • September 16 – Deadline for appeals of the CE audit outcome. Appeals must be submitted in writing to the CBDM.
    • Deadlines for submitting appeals are March 31, June 30, September 20, and December 31. CBDM will hear appeals at meetings scheduled after each of these dates. Notice of the CBDM's decision will be e-mailed and mailed to the appellant's address on file in their record within 15 days of this meeting. 

 

 

2-Minute Informational Video on CE Audit


Submitting Required Documentation

  • Required documentation can include certificates of attendance, program materials, or other information provided by the program sponsor that verifies program date, length, and subject matter (agenda, program outline, handouts, meeting summary, or meeting transcript) and hours awarded. Additional required documentation may include a summary of what you learned and how it relates to the industry.  For more information on required documentation for CE program types, see page 7 of the CBDM Guide To Maintaining Your CDM, CFPP Credential.

  • Effective June 1, 2019, CDMs are required to submit all CE hours electronically by the end of their three-year recertification period. When submitting the CE program, all required documentation must also be electronically uploaded via the My Certification page. If a program is Prior-Approved, the only required documentation is proof of completion.If a CE program is not Prior-Approved, several different forms of required documentation are required, and the documentation must be uploaded at the time the CE is submitted as described in the CBDM Guide to Maintaining Your CDM, CFPP Credential. 
  • Physical, emailed, or faxed documents sent to CBDM will not be accepted or returned.

Download a step-by-step guide to uploading documentation or watch the tutorial available below.

Download the Guide

Documentation Requirements

  • All checked line items below are required documentation for each activity type submitted via the My Certification page. Unless it is a CBDM Prior Approved Program, electronically uploading only a certificate of completion will NOT be accepted as proof of completion of CE hours.
  • Physical, emailed, or faxed documents sent to CBDM will not be accepted or returned. 

 

DocumentationRequirements

Calculating CE Hours

Calculation of CE hours is based on the minutes of attendance/participation time, excluding breaks, meals, networking activities, etc. One CE hour is equivalent to 60 minutes of attendance/participation. A minimum of 30 minutes of attendance/participation is required for CE credit. Thereafter, credit will be accrued in 15 minute increments. Example:

Calculating CE

Qualifying Activities for CE

All continuing education must be related to the areas of Nutrition, Foodservice, Personnel and Communication, Sanitation and Food Safety, and Business Operations.

Continuing education (CE) hours will be granted for the following activities, according to the specified guidelines.

Guide to Maintaining Your CDM, CFPP Credential

NOTE: The most recent version of this document is dated 7-3-19. If you are not seeing this version, please contact CBDM at 800-323-1908 or info@CBDMonline.org for assistance. 

Things to Remember

  • Activate your certification within one year from the date that you passed the exam. You cannot earn or report CE until your certification is activated. 
  • Pay annual certification maintenance fees on time to avoid late fees and/or losing your certification.
  • CDMs are encouraged to continue earning CE hours during the audit process, however there may be stipulations how those CE hours earned may be used:
    • These hours may be used for any audit deficiencies upon audit extension request and approval. Required documentation must be uploaded for each CE activity that is submitted.
    • If an audit extension is not needed, these hours will count toward the new three-year recertification period.
  • Those who fail to fully meet their CE requirements  (including uploading required documentation via My Certification) may be given up to 90 days (November 30) to earn and report the CE hours that are missing or deemed unacceptable.
  • Those who successfully complete the audit and have earned CE during the audit process may report the CE earned once their new, three-year recertification period begins. 
    • Required documentation must also be electronically uploaded via My Certification for all reported CE programs.

Tips for a Worry-Free Audit

  • Log into your record regularly to check how many CE hours you have reported.
  • After completing a program, report the CE programs and electronically upload required documentation on the My Certification page.
  • Prior to May 31 of the year your three-year certification period ends, make sure 45 CE hours have been submitted and the required documentation uploaded via My Certification, including nine CE hours in Sanitation and  Safety and beginning June 1, 2019, one CE hour in Professional Ethics.
  • Keep a copy of electronically uploaded documentation for the submitted CE programs for two consecutive three-year reporting cycles.
  • Check e-mails regularly for important information/notices from ANFP and the CBDM. All individuals are responsible for keeping current their contact information on file in their record. ANFP and CBDM are not responsible for missed communications due to incorrect e-mail or mailing address in your record or for e-mail messages you failed to retrieve from a spam folder.
  • All ANFP CE products are audit-proof and guaranteed for CE credit. Upon successful completion of an ANFP online course including completing activities, quizzes, tests, and course evaluation, CE hours will be automatically recorded in your My Certification page!

Additional Information

  • If an individual submits information which is intentionally deceptive, this is unethical.  Examples of this are falsifying CE records, and resubmitting CE for which credit has already been earned.  An individual who has committed an ethical violation will lose their certification and need to retest in order to become certified again.
  • If an individual disagrees with the outcome of the audit, they may appeal by submitting their concern in writing to the CBDM within 15 days of the e-mailed notice of the CE audit outcome. 
  • During the CE audit process, certified status remains active as long as annual certification fees are paid up to date. CDMs will receive their dues invoice during the audit process and should pay the annual certification fee. Individuals who fail the audit will be refunded their current-year certification fees within about 60 days of the audit being completed.

Maintaining the CDM, CFPP Credential

To maintain the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential, CDMs need to:

  • After passing the exam, activate the certification and pay activation fee. 
  • Pay the annual certification maintenance fee.
  • Earn the required 45 hours of continuing education (CE) every three years. Of the 45 CE hours, a minimum of nine CE hours must focus on sanitation and safety and beginning June 1, 2019, one hour must pertain to professional ethics.
  • Report their CE hours and upload required documentation via the My Certification page in their record.
  • Save all CE-related documentation for two consecutive three-year recertification cycles.

Benefits of Recertification

  • Represents ongoing recognition and professional growth.
  • Demonstrates commitment and competence in the nutrition and foodservice industry.
  • Validates specific competency in the area of food safety and sanitation.
  • Enhances professional credibility in a competitive job market.