Event Attendees Earning Continuing Education

CE Audit Information

Overview

As a credentialed professional, CDM, CFPPs have worked hard to earn and maintain their professional certification. CBDM policies and procedures for CE Self Reporting and CE Audit are designed to uphold the integrity of the credential and help CDMs gain a professional edge with continuing education that meets defined standards.

Effective June 1, 2019, CDMs are required to submit all CE hours electronically by the end of their three-year recertification cycle.  When submitting the CE program, all required documentation must also be electronically uploaded via My Certification. Physical, e-mailed, or faxed documentation sent to CBDM will not be accepted or returned.  If a program is prior-approved, the only required documentation is proof of completion. If a CE program is not prior-approved, several different forms of verifiable documentation are required, and the documentation must be uploaded at the time the CE is submitted.

Each year, a selection of CDMs will be audited, either randomly or due to having completed/reported insufficient CE hours. Here are a few things to keep in mind about the CE reporting and audit processes:

  • CE hours cannot be earned and reported until at least 24 hours after the certification has been activated or reinstated.
  • Individuals whose certification status is inactive are not eligible to earn and report CE activity.
  • Every three years, CDMs are required to earn and self report 45 hours of CE, including nine CE hours related to Sanitation and Food Safety and, beginning June 1, 2019, one CE hour pertaining to Professional Ethics.

  • CDM, CFPPs whose three-year recertification cycle has ended on May 31 are subject to CBDM audit policies and procedures.

  • Each year, some CDMs who have met their CE requirements are randomly selected for audit.  ALL CDMs who have not met their CE requirements will be automatically placed in the audit process.

Timeline

  • June 1 or first business day thereafter – CBDM sends an e-mail notification of selection for the CE audit.

  • June 1 through June 30 – CDMs being audited must upload verifiable documentation for CE submitted to the CBDM via the My Certification page. All CE documentation must be uploaded to My Certification page by June 30.

  • June 30 through August 31 – CBDM reviews CE documentation that CDMs in audit electronically uploaded.

  • July 1 or first business day thereafter – Audited individuals who fail to electronically upload required CE documentation via My Certification page will be CE audit failed and their certification will be terminated.

  • September 1 – Audited individuals will be notified by this date of the audit outcome. If they are eligible for additional time, they may request an extension in which to complete and demonstrate compliance with required CE hours and documentation.

  • September 1 through November 30 – 90-day extension period in which CDMs earn and electronically report and upload required documentation via the My Certification page for CE hours that are deficient.  

  • September 15 – Deadline of appeals are due for the CE audit outcome. Appeals must be submitted in writing to the CBDM.

Submitting Required Documentation

  • Verifiable documentation can include certificates of attendance, program materials, or other information provided by the program sponsor that verifies program date, length, and subject matter (agenda, program outline, handouts, meeting summary, or meeting transcript). Additional required documentation may include a summary of what you learned and how it relates to the industry.  For more information on required documentation for CE program types, see page 7 of the CBDM Guide To Maintaining Your CDM, CFPP Credential.

  • Effective June 1, 2019, CDMs are required to submit all CE hours electronically by the end of their three-year recertification cycle. When submitting the CE program, all required documentation must also be electronically uploaded via the My Certification page. If a program is prior-approved, the only required documentation is proof of completion.If a CE program is not prior-approved, several different forms of verifiable documentation are required, and the documentation must be uploaded at the time the CE is submitted.
  • Physical, emailed, or faxed documents sent to CBDM will not be accepted or returned.

Download a step-by-step guide to uploading documentation or watch the tutorial available below.

Download the Guide



2-Minute Informational Video on CE Audit


Documentation Requirements

  • All checked line items below are required documentation for each activity type submitted via the My Certification page. Unless it is a CBDM Prior Approved Program, electronically uploading only a certificate of completion will NOT be accepted as proof of completion of CE hours
  • Physical, emailed, or faxed documents sent to CBDM will not be accepted or returned. 

Calculating CE Hours

Calculation of CE hours is based on the minutes of attendance/participation time, excluding breaks, meals, networking activities, etc. One CE hour is equivalent to 60 minutes of attendance/participation. A minimum of 30 minutes of attendance/participation is required for CE credit. Thereafter, credit will be accrued in 15 minute increments. Example:

Calculating CE

Qualifying Activities for CE

All continuing education must be related to the areas of Nutrition, Foodservice, Personnel and Communication, Sanitation and Food Safety, and Business Operations.

Continuing education (CE) hours will be granted for the following activities, according to the specified guidelines.

View the Guidelines

Things to Remember

  • Pay certification maintenance fees on time to avoid late fees and/or losing your certification.
  • CDMs are encouraged to continue earning CE hours during the audit process, however there may be stipulations how those CE hours earned may be used:
    • These hours may be used for any audit deficiencies upon audit extension approval
    • If an audit extension is not needed, these hours will count toward the new three-year qualifying period.
  • Those who fail to meet their CE requirements  (including uploading required documentation via My Certification) may be given up to 90 days (November 30) to earn and report the CE hours that are missing or deemed unacceptable.
  • Those who successfully complete the audit and have earned CE during the audit process may report the CE earned once their new, three-year qualifying period begins. 
    • Required documentation will also need to be electronically uploaded via My Certification.

Tips for a Worry-Free Audit

  • Log into your record regularly to check how many CE hours you have reported.
  • Report completed CE programs and electronically upload required documentation on the My Certification page.
  • Prior to May 31 of the year your three-year certification cycle ends, make sure 45 CE hours have been submitted and the required documentation uploaded via My Certification, including nine CE hours in Sanitation and Food Safety and beginning June 1, 2019, one CE hour in Professional Ethics.
  • Keep a copy of electronically uploaded documentation for the submitted CE programs for two consecutive three-year reporting cycles.
  • Check e-mails regularly for important information/notices from ANFP and the CBDM.
  • All ANFP CE products are audit-proof and guaranteed for CE credit. Upon successful completion of an ANFP online course, CE hours will be automatically recorded in your My Certification page!

Additional Information

  • If an individual submits information which is intentionally deceptive, this is unethical.  Examples of this are falsifying CE records, and resubmitting CE for which credit has already been earned.  An individual who has committed an ethical violation will lose their certification and need to retest in order to become certified again.
  • If an individual disagrees with the outcome of the audit, they may appeal by submitting their concern in writing to the CBDM within 15 days of receiving their audit results.
  • During the audit process, certified status remains active. CDMs will receive their dues invoice during the audit process and should renew their certification on time. Individuals who do not pass the audit will be refunded their current-year certification fees within about 60 days of the audit being completed.

Maintaining the CDM, CFPP Credential

To maintain the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential, CDMs need to:

  • Pay the certification maintenance fee every year.
  • Earn the required 45 hours of continuing education (CE) every three years. Of the 45 CE hours, a minimum of nine CE hours must focus on sanitation and food safety and beginning June 1, 2019, one hour must pertain to professional ethics.
  • Report their CE hours and upload verifiable documentation of CE to the CBDM via the My Certification page in your record.
  • Save all CE-related documentation for two, three-year certification cycles.

Benefits of Recertification

  • Represents ongoing recognition and professional growth.
  • Demonstrates commitment and competence in the nutrition and foodservice industry.
  • Validates specific competency in the area of food safety and sanitation.
  • Enhances professional credibility in a competitive job market.