Recertification and CE Self-Reporting FAQs

 

The following FAQs provide guidance on eligible CE activities, how to report the activities, and many other recertification questions that you may have. Click on one of the following topics to see related FAQs.

Eligible Types of CE Activities
Many activity types are eligible toward recertification requirements when completed and submitted in accordance with CBDM policy. Eligible content areas include those related to the CDM, CFPP Scope of Practice and content covered on the CDM Credentialing Exam.

Reporting a ServSafe Course
This course is eligible to recertification requirements when CBDM policy is met.

Reporting Prior Approved Programs
Learn more about how to report CBDM Prior Approved programs.

Reporting CE Programs and Submitting Required Documentation
Required documentation varies by CE activity type. The Guide to Maintaining your CDM, CFPP Credential provides detailed information.

Reviewing Certification and CE status in my ANFP Record
Access your certification and CE report via the My Certification page of your ANFP record.

Eligible Types of CE Activities

Q: If I submit the minimum required 45 hours for my three-year recertification period, will I meet the CE requirement?

A: No, not necessarily. The total minimum required CE hours is 45 hours. Of the 45 CE hours, you must have 9.0 CE hours related to Sanitation and Safety and 1.0 CE hour pertaining to Professional Ethics. If you do not meet fully these CE requirements, you will not have met the requirements for your three-year recertification period.

Effective June 1, 2019, you must upload via the My Certification page of your ANFP record all required documentation for each reported CE activity. You will not be able to submit the CE program until you do so.

If you are placed in the CE Audit, you must upload the required documentation for a reported program. Failure to do so and have the activities and documentation CBDM approved during the CE Audit may result in termination of your CDM, CFPP certification. Learn more about the CE Audit here and in the CE Audit FAQs.

Q: What types of educational programs can I participate in for continuing education hours?

A: Examples include workshops, conferences, seminars, college courses, trade/food shows, journal clubs, in-services, online courses, teleconferences, webinars, books, and volunteer leadership. Although it varies by program type, most programs must be a combined total of at least 30 minutes long to be eligible for CE. Tours of plants/facilities are limited to one CE hour. Programs must be related to the fields of Nutrition, Food Service, Personnel and Communications, Sanitation and Safety, and Business Operations. Refer to the CBDM Guide to Maintaining Your CDM, CFPP Credential for more information.

Q: Can I get CE credit for a program previously attended and reported?

A:  Once CE hours have been earned for a specific program, the program cannot be resubmitted for credit again, regardless of whether it is in a subsequent certification period. Credit can only be earned once for any given program. If a program is taught multiple times/dates, it can be reported only once.

Q: What types of programs are considered “Sanitation and Safety”?

A:  Programs that address safe food handling and storage, infection control, time and temperature regulations, HACCP principles, foodborne pathogens, food allergies, HIV/AIDS, ServSafe training programs, hygiene, disaster preparedness, pandemic disease, and active shooter training are eligible for Sanitation and Safety CE. The CE hours must be reported and required documentation uploaded via the My Certification page of your ANFP record. You must complete and submit a minimum of 9.0 CE hours in Sanitation and Safety for each three-year recertification period. 

Q: What types of programs qualify for a Professional Ethics program?

A:  Beginning June 1, 2019, one of the required 45 CE hours must pertain to Professional Ethics. Professional Ethics encompasses standards, values, and guiding principles related to personal and business behaviors of professionals. Related topics include business/code of conduct, confidentiality, conflict of interest, diversity and inclusion, HIPAA/privacy and patient rights/dignity. The CE hours must be reported and required documentation uploaded via the My Certification page of your ANFP record.

Q: What happens if I report more than the nine CE hours required for Sanitation and Safety and the one CE hour required for Professional Ethics? 

A:  Any reported Sanitation and Safety CE hours that exceed the nine (9.0) CE hours requirement or Professional Ethics CE hours that exceed the one (1.0) CE hour requirement will automatically convert to General CE hours.

Q: Can I report books toward recertification requirements?

A: Yes, books are an eligible CE activity when completed and reported in compliance with CBDM policy. A maximum of 6.0 CE hours can be reported for books in a three-year recertification period. If more than 6.0 CE hours are reported for books, only 6.0 will be recorded to your record and count toward the recertification requirements. Excess hours reported will not carry over to the next recertification period.

The book must have a publication date or five years old or less. For required documentation, you must upload via the My Certification page of your ANFP record a copy of the title page, copy of the copyright page, copy of the table of contents and a summary of purpose and evaluation, which is your personal assessment of what you learned and how it applies to your role as a CDM, CFPP.

Q: Can I report Trade/Food Shows for CE hours?

A: A maximum of five (5.0) CE hours can be earned and reported from viewing exhibits at trade/food shows during a three-year recertification period. CE Hours are awarded on the basis of time. Trade/food show hours are spent viewing trade/food show exhibits, food demonstrations, bake-offs, ice carving, and food presentations. The CE hours must be reported and required documentation uploaded via the My Certification page of your ANFP record. Required documentation includes proof of attendance, program brochure with list of exhibitors and amount of time allocated to the trade/food show, and a brief description of how the program was a valuable learning experience and how it will impact your current or future professional practice.

Q: Can I earn CE hours for college coursework?

A:  Yes. Each semester/credit hour is eligible for 18 CE hours. The CE must be reported and required documentation must be uploaded via the My Certification page. To be eligible for CE, the course must be related to the CDM, CFPP Scope of Practice and you must earn a grade of C or higher. A maximum of 36 CE hours can be reported for college coursework in a three-year recertification period. Required documentation includes course description, transcript showing course title, and a brief summary of what you learned and how it enhances your competence as a CDM, CFPP.

Q: Do in-service programs qualify for CE hours?

A: Attending an in-service program at your facility related to Nutrition, Foodservice, Personnel and Communications, and/or Sanitation and Safety is an eligible CE activity when in compliance with CBDM policy. Required documentation includes the program agenda with content and learning objectives, topics, date and time frames as well as a copy of the sign-in sheet or verification of attendance from your employer. Business portions of meetings, training employees, facility policies and procedures, or new employee orientations do NOT qualify for CE hours. Additional documentation includes a brief description of why the program was a valuable learning experience and how it will impact your current or future professional practice.

Q: What type of volunteer leadership activities are eligible for CE?  How do I report it?

A:To be eligible for CE, volunteer leadership activity must meet this criteria:

  • Leadership role such as a board member or committee chair versus a committee or task force member
  • Cannot be compensated for the volunteer work
  • Focus of work completed in a volunteer role is related to the CDM, CFPP Scope of Practice
  • Leadership volunteer role can be with ANFP, CBDM, and other non-profits or organizations

A maximum of 6 hours per 3-year recertification cycle and only 2 hours can be reported per year. Hours cannot be reported until the term is ended.

Required documentation includes the following:

  • Letter from organization verifying your role and activities
  • Position description for the role developed/provided by the organization
  • Summary of purpose and evaluation, i.e., personal statement of what was learned and how it applies to role of a CDM,CFPP

Reporting a ServSafe Course

Q: Can I report ServSafe toward recertification requirements? What do I need to do?

A: ServSafe is an eligible CE activity when reported in compliance with CBDM policy. It can be reported if the same course has not already been completed in the current or a prior recertification period. Credit is allowed again for ServSafe courses in subsequent periods as long as it is a new or updated course.

CBDM recognizes that ServSafe is regularly updated and revised based on current regulations and industry standards and does allow CDM, CFPPs to submit the course in different recertification periods as long as the new course reported has been updated. The submitted required documentation helps CBDM to verify the different versions of the course. The number of hours you can report is based on the actual instruction time not counting breaks, meals or time for taking the test.

The reported time for the course will be verified by program agenda with timeline that you must upload. You must also upload your certificate of completion and your Summary of Purpose and Evaluation in which you describe what you learned and how it applies to you as a CDM, CFPP.

To report a completed ServSafe course, log in to your ANFP record and submit it via the My Certification page. Enter program information and upload required documentation.

Reporting Prior-Approved Programs

Q: If I purchased ANFP online CE products, will my CE be entered automatically once I complete the online course or online CE magazine articles?

A: Yes! You do not need to do anything else to submit those hours once you have completed the course or article, quizzes within them, and program evaluation. These programs are CE Audit proof will automatically be reported in your ANFP record within approximately 48 hours.

Q: How do I report CBDM Prior Approved CE activities, i.e., those not administered by ANFP?

A: Log in to your ANFP record and go the “My Certification” page.

  • Select “Report CE”.
  • For activity type, select “Prior Approved Program”, enter the Prior Approved Number listed on your certificate of completion, and provide all other requested information.

When reported as a “Prior Approved” CE activity, the only documentation that you must upload is your certificate of completion. Make sure that it has your name, program/activity title, date of program completion and number of CE hours awarded. Incomplete certificates will not be accepted or meet documentation requirements.

Reporting CE Programs and Submitting Required Documentation

Q: What “proof of attendance" do I need to submit?

A: Proof of attendance is usually a copy of the certificate of completion that was awarded by the program administrator for the educational activity that you attended. It must include the program title, your name, date and CE hours earned. Alternatively, you can submit verification provided by the program sponsor/administrator on company letterhead with their signature and all of the required information. For more information on other required documentation, refer to the chart in the CBDM Guide to Maintaining Your CDM, CFPP Credential.

Q: What do I need on a certificate of completion?

A: A certificate of completion uploaded as required documentation for a CE activity must meet the following criteria:

  • The certificate must contain program sponsor name, program title, date of program, your name and the number of CE hours awarded
  •  
  • If the program is a CBDM Prior Approved program, the CBDM Prior Approval number must be on the certificate
  • The number of hours submitted cannot be more than the actual number of program hours as validated by the program agenda with timeline
  • Date of completion on certificate must match date on program agenda and date of activity reported
  • Program title on certificate of completion must match program title reported
  • Program sponsor’s name on certificate must match the program sponsor reported

If all of the above criteria are not met, the documentation will not be approved and the CE activity will not be approved during the CE Audit.

Q: What is the “Summary of Purpose and Evaluation”? I see that it’s required documentation for most CE activity types.

A: It is your personal assessment of what you learned from the completed CE activity, how it applies to what you do as a CDM, CFPP, and how you will apply your learnings to the job. You must upload this required document when you report a CE activity to the My Certification page of your ANFP record. A suggestion is to type it into a Word document and then upload the Word document.

If you do not upload the Summary of Purpose and Evaluation, you will not be able to submit a program.

Q: If I earn extra CE hours in my current three-year recertification period, will they carry over to the next three-year recertification period?

A:  No. All CE hours must be earned and reported in the current three-year recertification period and are not transferable to future recertification periods. Extra hours do not carry over to the next recertification period.

Q: If I make a mistake while entering CE hours, can I edit it?

A:  At this time, you cannot edit your CE record on the My Certification page of your ANFP record. Please contact CBDM at info@CBDMonline.org or 800.323.1908 for assistance with the requested changes.

Q: May I submit a Subsequent Approval Form?

A: You may no longer submit Subsequent Approval Forms. All CE and required documentation must be submitted electronically via the My Certification page of your record. Physical, e-mailed, or faxed documents sent to CBDM will not be accepted or returned.

Q: How do I report my CE hours if I do not have a computer?

A: CDM, CFPPs are responsible for reporting CE and uploading the required supporting documentation via the My Certification page of their ANFP record. If you do not have a computer, there are other viable solutions such as using mobile devices, tablets, or public computers that may be available at a local library. Physical, emailed, or faxed documents sent to CBDM will not be accepted or returned.

Q: Should I keep required documentation for the reported CE hours?

A:  It is recommenced that individuals retain for their records copies of documentation submitted via the My Certification page.

Reviewing Certification and CE Status in my ANFP Record

Q: How do I know what my current certification status is?

A: Log in to your ANFP record and go to the My Certification page. To learn more about what your certification status means, refer to the Certification and CE Audit Definitions. If your certification status is Inactive, you cannot report CE programs. If you report a program completed when your certification was inactive, you will see zero (0) hours recorded for the program because it is not eligible toward your recertification requirements.

Q: How do I know if I am short CE hours?

A: CBDM strongly recommends that you keep track of your CE hours for your current CE recertification period by checking your CE report online.  Simply log in to your profile online at www.ANFPonline.org and select “My Certification.” You will see CE activities that you reported and uploaded documentation. If you are selected for CE Audit, you will be required to upload required documentation for all reported CE activities for CBDM review and approval.

Q: Why does the status say "Submitted" for some of my activities?

A:  All CE programs submitted and required documentation uploaded electronically via the My Certification page of your ANFP record will show “submitted” status unless the education is a Prior Approved program for which your certificate of completion shows a CBDM provider number and was reported as a Prior Approved program type.

Q: Will CBDM remind me if I am short on CE hours?

A: Yes. E-mail reminders are sent periodically to CDM, CFPPs (at the e-mail address on file in their ANFP record) who have less than the required total CE hours in the last year of their three-year recertification period. CBDM strongly recommends that individuals keep track of their CE hours by checking their CE report available online on the My Certification page of their ANFP record.

To ensure communications are received from ANFP and CBDM, individuals are responsible for ensuring that contact information in their ANFP record is current and accurate. ANFP and CBDM are not responsible for missed communications due to incorrect e-mail or mailing addresses in a record, or for e-mail messages not accessed from a spam folder. Also, ANFP and CBDM are not responsible for any missed communications regarding any ANFP or CBDM matters for individuals who chose to opt out or unsubscribe from messages sent by ANFP or CBDM.

Q: What happens if I don’t meet the requirements for CE hours and the annual certification fee?

A: If you do not meet the CE requirements by the end of each three-year recertification period, you will be placed into the CE Audit process. Also, if you do not maintain your credential by paying the annual certification maintenance fees, you will no longer be certified. If eligible, you will need to reinstate your credential. You will be eligible to earn CE once you have completed the reinstatement process. No CE can be earned for education activities completed or reported during your inactive period. If you are not eligible for reinstatement, you will be required to retest to be eligible to re-earn the CDM, CFPP credential. To do so, you must meet a current pathway of eligibility, submit an application with fees for CBDM review and approval, receive a passing score on the exam, and activate your certification within one year of passing the exam.

CBDM made a policy change in January 2019 requiring CDM, CFPPs to meet all CE requirements (45 total continuing education hours, including 9 Sanitation/Safety CE hours and 1 Professional Ethics CE hour) by May 31 of the last year of their three-year recertification period. Individuals not meeting this requirement, would have their CDM, CFPP credential terminated. This policy was to be implemented as of May 31, 2020.

Due to the current COVID-19 pandemic and the unprecedented challenges that we find our professional dealing with, the CBDM has made the decision to postpone implementation of this policy. Therefore, current recertification policies will remain in place.

What does this mean for me? For individuals whose three-year recertification period ends this year, i.e., May 31, 2022, your certification will not be terminated on May 31 for not meeting the CE hour requirements. You will automatically be placed in the CE Audit process. Failure to meet all recertification and CE Audit requirements will result in your certification being terminated. Notification of your selection for CE Audit will be e-mailed to you at the e-mail address on file in your record. 

To avoid missing critical communications about required actions and deadlines, make sure your contact information in your record is accurate and current. Watch your e-mails for updates to CBDM polices or other matters regarding the CDM, CFPP Certification Program. You may also contact CBDM at info@CBDMonline.org or 800.323.1908, select option 1 (Monday - Friday, 8:00 a.m. - 5:00 p.m. CT).