Event Attendees Earning Continuing Education

CBDM Guide to Maintaining Your Credentials

About the Certifying Board for Dietary Managers

CBDM Mission

Promote excellence and industry best practices through administering and maintaining the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential for foodservice professionals.

CBDM Vision

Every foodservice operation will employ a CDM, CFPP.

CBDM Values Statement

The Certifying Board for Dietary Managers Values

  • Integrity
  • CDM, CFPP certification process
  • Collaboration
  • Continuing education
  • Industry excellence
  • Commitment to customers

Code of Ethics for Certified Dietary Managers

The Certifying Board for Dietary Managers (CBDM) has a formal policy, the Code of Ethics for the Certified Dietary Manager, and procedures which incorporate due process, for the discipline of certificants. The Code of Ethics and procedures include the sanction of revocation of the credential, for conduct which clearly indicates incompetence, unethical behavior, and physical or mental impairment affecting the performance of the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP).

The CBDM believes it is in the best interests of the profession and the public it serves that a Code of Ethics provide guidance to CDMs in their professional practice and conduct. The CBDM has developed a Code of Ethics to reflect the ethical principles guiding the CDM and to outline commitments and obligations of the CDM to self, client, society, and the profession.

The Ethics Code applies in its entirety to all CDMs (including those who are not ANFP members). The aforementioned are referred to in the Code as “Certified Dietary Managers.” View the CDM, CFPP Credential Code of Ethics.

Scope of Practice

The CDM, CFPP is the only credential listed in addition to the Registered Dietitian Nutritionist that is qualified to participate as defined by scopes of practice. A scope of practice is a critical component in defining the role of any credentialed professional. View the Scope of Practice.

CDM Certification Program

Purpose

The CDM Certification Program requires that Certified Dietary Managers maintain certification either by retaking the credentialing exam, or by demonstrating ongoing competence through continuing education. The following terms are integral to the certification program and are defined as follows:

Recertification - Requirements and procedures established as part of the certification program that certificants must meet to maintain competence and renew their certification.

Continuing Education - Education and training activities that certificants engage in to receive credit for the purpose of maintaining competence and renewing certification.

Competence - The ability to perform a task, function, or role at a level that meets or exceeds prescribed standards in the work environment. Competencies are observable behaviors that encompass the knowledge, skills, and personal characteristics that are at or above acceptable levels of performance in the work environment.

Continuing Competence - Demonstrating specified levels of knowledge, skills or abilities throughout an individual’s professional career.


Benefits of Recertification

  • Represents ongoing recognition and professional growth.
  • Demonstrates commitment and competence in the nutrition and foodservice industry.
  • Validates specific competency in the area of food safety and sanitation.
  • Enhances professional credibility in a competitive job market.

Maintaining the CDM, CFPP Credential

To maintain the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential you need to:

  • Pay your certification maintenance fee every year.
  • Earn the required 45 hours of continuing education (CE) every three years. Of the 45 continuing education hours, a minimum of nine CE hours must pertain to sanitation and food safety, and effective June 1, 2019, one CE hour must pertain to professional ethics.
  • Report your CE hours and upload required documentation via the My Certification page in your record.
    • CE hours cannot be earned and reported until at least 24 hours after the certification has been activated or reinstated.
    • Individuals whose certification status is inactive are not eligible to earn and report CE hours.
  • Save all CE-related documentation for two consecutive three-year certification cycles. 

Earning Continuing Education (CE)

Every three years Certified Dietary Managers, Certified Food Protection Professionals (CDM, CFPPs) are required to earn 45 continuing education hours. Nine of the 45 hours must pertain to sanitation and food safety. Beginning June 1, 2019, one of the 45 hours must pertain to professional ethics.  All other CE must be related to the fields of Nutrition, Foodservice, Personnel and Communications, Health Care, Sanitation and Food Safety, and Business Operations. All hours must be completed while actively certified and in the current three-year CE recertification period.. No duplicate programs/titles are ever allowed, including programs/titles from facility-contracted service companies.  CE hours can be earned only once for any given program and cannot be resubmitted for credit again regardless of whether the program is completed in a new recertification period.


Calculating CE Hours

Calculation of CE hours is based on the minutes of attendance/participation time. One CE hour is equivalent to 60 minutes of attendance/participation. A minimum of 30 minutes of attendance/participation is required for CE credit. Thereafter, credit will be accrued in 15 minute increments (Example: 60 minutes = 1.0 hour, 30 minutes = 0.5 hour, 15 minutes = 0.25 hour).


Continuing Competence Levels

The CBDM is moving from a continuing education model toward a continuing competence model for maintaining the CDM, CFPP credential. CDMs should identify their own individual needs for professional competence and then develop a plan for obtaining specific continuing education to meet those needs.

The CBDM has identified continuing competency levels and is adding these delineations to all ANFP educational products and presentations. Additional information including definition of competency levels can be found here.


Qualifying Activities for CE

All continuing education must be related to the areas of Nutrition, Foodservice, Personnel and Communication, Sanitation and Food Safety, and Business Operations.

Continuing education (CE) hours will be granted for the following activities, according to the specified guidelines. Proof of attendance must also be uploaded via the My Certification page.

In-service Training Attended

  1. Hours for in-service training must be a combined minimum of 30 minutes in length. An established evaluation method must be in place and submitted to CBDM as required. Training employees or new employee orientation do not qualify for CE hours.
  2. The following specifications must be provided:
    • A. Objectives and agenda with timeline
    • In-service time and location
    • Summary and evaluation of what was learned and how it applies to the industry

Meetings/Seminars

  1. CE hours are those hours spent listening or participating in a CE session. All scheduled time for registration/welcome, breaks and lunch are deducted from the total time of the program. A speaker during a luncheon is calculated as one-half (1/2) the time. Example: A one-hour luncheon with a speaker would equal one-half (1/2) CE hour. Company/facility business portions of meetings do not qualify for CE hours.

  2. The following specifications must be provided:
    • Objectives and agenda with timeline
    • Date and location
    • Summary and evaluation of what was learned and how it applies to the industry

    Trade/Food Show Exhibits

    1. Any meeting that has a minimum of one hour scheduled for a trade/food show is allocated a minimum of one CE hour. Additional hours are based on the amount of time after the first hour, in half-hour increments, allocated to the show. The maximum number of CE hours for trade/food shows is five per three-year recertification period.
    2. The following specifications must be provided:
      • Date and location
      • Program/list of exhibitors
      • Summary and evaluation of what was learned and how it applies to the industry
     

    Audio/Video/Webinar Presentations

    1. Requests for hours for audio/video presentations must be a combined minimum of 30 minutes in length.
    2. The following specifications must be provided:
      • Objectives and agenda with timeline
      • Date and location
      • Summary and evaluation of what was learned and how it applies to the industry
     

    Field Trips/Tours

    1. Field trips/tours pertaining to the foodservice field must be a minimum of one hour in length and will be allocated a maximum of one CE hour.
    2. The following specifications must be provided:
      • Objectives and agenda with timeline
      • Date and location
      • Summary and evaluation of what was learned and how it applies to the industry

    Teaching/Presenting

    CE hours for teaching/presenting, will be granted according to the following:

    1. For ongoing CE courses such as foodservice manager training programs, one CE hour for every ten hours of class taught, will be granted.
    2. For one-time only presentations or courses, one CE hour for each hour of the presentation will be granted.
    3. The following specifications musts be met:
      • An outline must be included.
      • Purpose/objectives must be included.
      • Summary of what presenter learned.
      • Copy of evaluation.
      • Copy of handout.
      • Copy of brochure/notice or advertising sample.
      • Content of program must be industry related to foodservice management as opposed to facility policy.
      • Must be outside of facility in-service requirements.
      • May only be submitted once for credit.
      • Must be a minimum of one hour in length.

    Precepting Foodservice Manager Training Program Students

    Continuing education hours for precepting foodservice manager training program students enrolled in ANFP-approved schools will be granted according to the following:

    1. Verification of student enrollment in an ANFP-approved school from the school/college must be provided.
    2. One CE hour is granted for each hour of precepting, up to five hours for the preceptor’s three- year CE recertification period.
    3. Verification of hours spent precepting must be documented on the RDN preceptor’s facility letterhead and signed by the RDN preceptor.
     

    Precepting Dietetic Interns

    CE hours for precepting dietetic interns enrolled in colleges accredited by the Accreditation Council for Education in Nutrition and Dietetics (ACEND) through the Academy of Nutrition and Dietetics (AND) will be granted according to the following:

    1. Verification of student enrollment in an ACEND accredited program from the school/college must be provided.
    2. One CE hour is granted for each hour of precepting, up to five hours for the preceptor’s three-year CE recertification period
    3. Verification of hours spent precepting must be documented on the Field Experience Verification Form and signed by the RDN Preceptor.
     

    Authoring Articles

    Up to four CE hours per year may be earned by writing articles, according to the following specifications:

    1. The article must be published.
    2. The article must be original.
    3. The article must be industry-related.
    4. The following items must be included in the request:
      • Bibliography/references
      • Summary of purpose of article
      • Summary of what author learned
      • Summary of how the article would apply to or benefit dietary managers
      • Copy of article in publication
     

    Computer/Web Based Courses

    1. Requests for computer/web-based courses must be a combined minimum of 30 minutes in length.
    2. The following specifications must be provided:
      • Objectives and agenda with timeline
      • Length of course
      • Summary and evaluation of what was learned and how it applies to the industry
     

    Academic Coursework

    CE hours for academic coursework will be granted according to the following specifications:

    1. 18 CE hours will be awarded for each credit hour earned, not to exceed 36 CE hours in a three-year recertification period.
    2. Verification by transcript showing completion of course is required.
    3. Official course description must be provided.
    4. Submit evaluation/summary of what was learned and how it:
      • relates to industry standards
      • enhances competency as a CDM, CFPP
     

    Industry Related Exchange Programs

    CE hours for industry-related exchange programs will be granted according to the following specifications:

    • Objectives and agenda with timeline
    • Date and location
    • Program length
    • Verification by sponsoring organization
    • Summary and evaluation of what was learned and how it applies to the industry
     

    Journal Clubs

    1. The purpose of the Journal Club should be an educational meeting in which a group of CDMs/staff members discuss current articles/books providing a forum for a collective effort to obtain new knowledge, promoting awareness of current medical trends, treatments and research finding.
    2. CE hours may be earned for participating in journal clubs to discuss books/articles, and must meet the following specifications:
      • Prior Approval must be obtained.
      • Sponsored by facility, which posts and distributes copies of book/article and journal club questions to staff.
      • Meeting time and location determined and publicized.
      • A minimum of three participants.
      • A minimum of 1 1/2 hours. Must be led by a facilitator who is in supervisory role.
      • Discussion questions are provided in writing; answers documented in writing following meeting.
      • Sign-in sheet on letterhead provided with:
        • Date
        • Names
        • Book/article
        • Objectives
        • CE hours requested
      • Summary and evaluation of what was learned and how it applies to the industry
     

    Books

    1. Requests for continuing education for books will be based on the following:
      • Content must pertain to the CDM, CFPP Scope of Practice
      • A maximum of six CE hours may be accrued in a 3-year recertification period
      • Must have a publication date of five years or less
      • Submit an outline or table of contents
      • Submit evaluation/summary of what was learned and how it applies to the industry.
     

    Reporting CE Hours Earned

    You must report your CE hours online via the My Certification portal. Mailed, faxed, or e-mailed documentation will NOT be accepted.  


    When to Report

    You are required to self-report your CE hours online via the My Certification portal by May 31 at the end of your three-year CE cycle. CE hours cannot be reported until at least 24 hours after the certification has been activated or reinstated.

    Individuals whose certification status is inactive are not eligible to earn and report CE activity.


    Step-by-Step Guide to CE Self-Reporting

    See Appendix D for step-by-step instructions.

    Documentation Requirements

    All checked items are required for each activity type.

    CDM Documentation Requirements

    NOTE: CDMs MUST retain all documentation in their files for two consecutive three-year CE cycles.

    Certification Status

    Status Types

    Certified—Meets the recertification requirements.
    Inactive—Failed to complete the recertification requirements.


    Membership & Certification Fees

    Visit HERE for the most up-to-date information on fees.

    Auditing of CE Records

    Purpose of Audit

    The purpose of the audit is to assure compliance with the CBDM recertification requirement to maintain the CDM, CFPP credential.


    Audit Selection

    Audit selection occurs for one of the following reasons:

    • Reporting less than the required 45 CE hours, including nine Sanitation Hours and one Professional Ethics hour (beginning June 1, 2019)
    • Reporting duplicate CE activity
    • Random selection
    • Non-compliance with the CBDM continuing education requirement or regulations/law related to the practice of the professional CDM. For details, refer to the Code of Ethics information above.

    Individuals selected for audit will be notified in writing via e-mail by June 1 (or the first business day thereafter) and are required to electronically submit verifiable documentation (certificates of attendance and other materials) for each completed activity. Failure to submit documentation by the deadline will result in audit failure.

    Verifiable documentation can include certificates of attendance, program materials, or other information provided by the program sponsor that verifies program date, length, and subject matter (agenda, program outline, handout, meeting summary, or meeting transcript). See the chart above for additional information.

    CDMs should retain all records in their files for two consecutive three-year CE cycles.

    Individuals who fail to respond to the audit request by the specified due date or are found to have submitted false information may be denied certification renewal.


    Audit Process Steps and Timeline

    • June 1 (or first business day thereafter) - CBDM sends notification of audit
    • June 1 - June 30 - CDMs being audited must upload verifiable CE documentation to the CBDM via the My Certification portal.**

    **All CE documentation must be uploaded to CBDM via the My Certification no later than June 30

    • Make copies of all documentation submitted to the CBDM via the My Certification page
    • June 30 - August 15 CBDM reviews CE documentation that CDMs in audit uploaded
    • July 1 (or first business day thereafter)- Audited individuals who fail to upload CE documentation via the My Certification page will be CE audit-failed and their certifications will be terminated.
    • September 1(or first business day thereafter - Audited individuals will be notified by this date of the audit outcome:
      • Continuation of certified active status
      • Additional time granted for extension upon request if eligible
      • Denial of recertification - These individuals will have 15 days to appeal any adverse outcome to the CBDM. Certification fees for the current year are refunded if an appeal is denied.
    • Certified status will remain during the audit and appeal process, until the audit process is complete.

    Appeals

    Appeals Process

    The appellant is defined as the individual submitting an appeal.

    •  Appeals must be received within 15 days of complaint.
    • All appeals must be submitted in writing (email is preferred) to:
      • Email: info@CBDMonline.org
      • Mail: CBDM: 406 Surrey Woods Drive, St. Charles, IL 60174
    • The CBDM Appeals Committee consists of the ANFP Board Chair, the Immediate Past CBDM Chair, and another past CBDM Chair.
    • Appellants will be notified via email within 15 days of the CBDM decision.
    • If the appellant wishes to appeal the CBDM decision, appeals must be submitted in writing to the CBDM Appeals Committee within 15 days after receiving notification of the decision.
    • All decisions of the Appeals Committee are final.

    Appendixes

    Appendix A       Appendix B


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