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CBDM Guide to Maintaining Your Credentials

About the Certifying Board for Dietary Managers (CBDM)

CBDM Mission

Promote excellence and industry best practices through administering and maintaining the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential for foodservice professionals.

CBDM Vision

Every foodservice operation will employ a CDM, CFPP.

CBDM Values Statement

The Certifying Board for Dietary Managers Values

  • Integrity
  • CDM, CFPP certification process
  • Collaboration
  • Continuing education
  • Industry excellence
  • Commitment to customers

Code of Ethics for Certified Dietary Managers

The Certifying Board for Dietary Managers (CBDM) has a formal policy, the Code of Ethics for the Certified Dietary Manager, and procedures which incorporate due process, for the discipline of certificants. The Code of Ethics and procedures include the sanction of revocation of the credential, for conduct which clearly indicates incompetence, unethical behavior, and physical or mental impairment affecting the performance of the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP).

The CBDM believes it is in the best interests of the profession and the public it serves that a Code of Ethics provide guidance to CDMs in their professional practice and conduct. CDMs have voluntarily developed a Code of Ethics to reflect the ethical principles guiding the CDM and to outline commitments and obligations of the CDM to self, client, society, and the profession.

The Ethics Code applies in its entirety to all CDMs (including those who are not ANFP members). The aforementioned are referred to in the Code as “Certified Dietary Managers.” View the CDM, CFPP Credential Code of Ethics.

Violation of the Code of Ethics as discovered by or reported to the CBDM will be reviewed for determination of sanction to be imposed on the individual who was in violation. Notice will be served to the individual via e-mail and hard copy letter. 

The CBDM has a whistleblowers policy and does not tolerate retaliation against individuals who report incidents to the CBDM. 

Scope of Practice

The CDM, CFPP is the only credential listed in addition to the Registered Dietitian Nutritionist (RDN) that is qualified to participate as defined by scopes of practice. A scope of practice is a critical component in defining the role of any credentialed professional. View the Scope of Practice.

CDM, CFPP Certification Program

Purpose

The CDM Certification Program requires that Certified Dietary Managers maintain certification  by demonstrating ongoing competence through continuing education. The following terms are integral to the certification program and are defined as follows:

Recertification - Requirements and procedures established as part of the certification program that certificants must meet to maintain competence and renew their certification.

Continuing Education - Education and training activities that certificants engage in to receive credit for the purpose of maintaining competence and renewing certification.

Competence - The ability to perform a task, function, or role at a level that meets or exceeds prescribed standards in the work environment. Competencies are observable behaviors that encompass the knowledge, skills, and personal characteristics that are at or above acceptable levels of performance in the work environment.

Continuing Competence - Demonstrating specified levels of knowledge, skills or abilities throughout an individual’s professional career.


Benefits of Recertification

  • Represents ongoing recognition and professional growth.
  • Demonstrates commitment to and competence in the nutrition and foodservice industry.
  • Validates specific competency in the area of food safety and sanitation.
  • Enhances professional credibility in a competitive job market.

Maintaining the CDM, CFPP Credential

To maintain the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential, you need to do the following:

  • Pay your certification maintenance fee every year.
  • Earn the required 45 hours of continuing education (CE) every three years. Of the 45 CE hours, nine CE hours must pertain to sanitation and safety, and effective June 1, 2019, one CE hour must pertain to professional ethics.
  • Report your CE hours and upload required documentation via the My Certification page in your record.
    • CE hours cannot be earned and reported until at least 24 hours after the certification has been activated or reinstated.
    • Individuals whose certification status is inactive are not eligible to earn and report CE hours.
  • Save all CE-related documentation for two consecutive three-year certification periods. 

Authorized Use of the CDM, CFPP Credential

After activation of the certification, the CDM, CFPP credential may be used as long as certification is active, valid, and in good standing. Certificants must comply with all recertification requirements to maintain use of the credential. Individuals in violation of this policy will be served a cease and desist notice from the CBDM via e-mail and hard copy letter. Continued violation will be reviewed by the CBDM for consideration of sanctions. 


Earning Continuing Education (CE)

Every three years, Certified Dietary Managers, Certified Food Protection Professionals (CDM, CFPPs) are required to earn 45 continuing education (CE)  hours. Nine of the 45 hours must pertain to sanitation and safety. Beginning June 1, 2019, one of the 45 hours must pertain to professional ethics.  All other CE must be related to the fields of Nutrition, Foodservice, Personnel and Communications, Health Care, Sanitation and Food Safety, and Business Operations.

All hours must be completed while actively certified and in the current three-year recertification period. No duplicate programs/titles are ever allowed, including programs/titles from facility-contracted service companies.  CE hours can be earned only once for any given program and cannot be resubmitted for credit again regardless of whether the program is completed in a new recertification period.


Calculating CE Hours

Calculation of CE hours is based on the minutes of attendance/participation time. One CE hour is equivalent to 60 minutes of attendance/participation. A minimum of 30 minutes of attendance/participation is required for CE credit. Thereafter, credit will be accrued in 15 minute increments (Example: 60 minutes = 1.0 hour, 30 minutes = 0.5 hour, 15 minutes = 0.25 hour).


Continuing Competence Levels

The CBDM is moving from a continuing education model toward a continuing competence model for maintaining the CDM, CFPP credential. CDMs should identify their own individual needs for professional competence and then develop a plan for obtaining specific continuing education to meet those needs.

The CBDM has a Gap Analysis Tool designed to assist you in identifying your needs and focusing/prioritizing your CE activities. Access the tool here

The CBDM has identified continuing competence levels and is adding these delineations to all ANFP education products and presentations. Additional information including definition of competence levels can be found here.


Qualifying Activities for CE

All continuing education must be related to the areas of Nutrition, Foodservice, Personnel and Communication, Sanitation and Food Safety, and Business Operations.

Continuing Education (CE) hours will be granted for the following activities, according to the specified guidelines. proof of attendance and other required documentation must also be uploaded via the My Certification Page. The title of the program submitted must match the title on the certificate of completion. 

In-service Training Attended

  1. Hours for in-service training must be a combined minimum of 30 minutes in length. An established evaluation method must be in place and submitted to CBDM as required. Training employees or new employee orientation do not qualify for CE hours.
  2. The following required documentation must be provided:
    • Program agenda with timeline and objectives
    • Proof of attendance with in-service time and location
    • Summary of purpose and evaluation of what was learned and how it applies to the industry

Meetings/Seminars

  1. CE hours are those hours spent listening or participating in a CE session. All scheduled time for registration/welcome, breaks and lunch are deducted from the total time of the program. A speaker during a luncheon is calculated as one-half (1/2) the time. Example: A one-hour luncheon with a speaker would equal one-half (1/2) CE hour. Company/facility business portions of meetings do not qualify for CE hours.

  2. The following required documentation must be provided:
    • Program agenda with timeline and objectives
    • Proof of attendance with name, date, location, and hours earned
    • Summary of purpose and evaluation of what was learned and how it applies to the industry

    Trade/Food Show Exhibits

    1. Any meeting that has a minimum of one hour scheduled for a trade/food show is allocated a minimum of one CE hour. Additional hours are based on the amount of time after the first hour, in half-hour increments, allocated to the show. The maximum number of CE hours for trade/food shows is five per three-year recertification period.
    2. The following required documentation must be provided:
      • Proof of attendance with date and location as well as program/list of exhibitors
      • Summary of purpose and evaluation of what was learned and how it applies to the industry 

    Audio/Video/Webinar Presentations

    1. Requests for hours for audio/video presentations must be a combined minimum of 30 minutes in length.
    2. The following required documentation must be provided:
      • Program agenda with timeline and objectives
      • Proof of attendance with name, date, location, and hours earned
      • Summary of purpose and evaluation of what was learned and how it applies to the industry

    Field Trips/Tours

    1. Field trips/tours pertaining to the foodservice field must be a minimum of one hour in length and will be allocated a maximum of one CE hour.
    2. The following required documentation must be provided:
      • Program agenda with date, location, and objectives
      • Summary of purpose and evaluation of what was learned and how it applies to the industry

    Teaching/Presenting

    CE hours for teaching/presenting, will be granted according to the following:

    1. For ongoing CE courses such as foodservice manager training programs, one CE hour for every ten hours of class taught, will be granted.
    2. For one-time only presentations or courses, one CE hour for each hour of the presentation will be granted. Courses/programs taught multiple times/dates can be reported only once. 
    3. The following specifications musts be met:
      • Content of program must be industry related to foodservice management as opposed to facility policy
      • Must be outside of facility in-service requirements
      • May only be submitted once for credit
      • Must be a minimum of one hour in length
    4. The following required documentation must be provided: 
      • Copy of handouts, course outline/syllabus, and course promotional materials such as brochure/notice or advertising sample
      • Program agenda with timeline and objectives
      • Summary of purpose and evaluation of what presenter learned

    Precepting Foodservice Manager Training Program Students

    Continuing education hours for precepting foodservice manager training program students enrolled in ANFP-approved schools will be granted according to the following:

    1. One CE hour is granted for each hour of precepting, up to five hours for the preceptor's three-yea recertification period.
    2. Verification of student enrollment in an ANFP-approved school from the school/college must be provided. 
    3. Verification of hours spent precepting must be documented on the RDN preceptor’s facility letterhead, signed by the RDN preceptor, and submitted as required documentation.

    Precepting Dietetic Interns

    CE hours for precepting dietetic interns enrolled in colleges accredited by the Accreditation Council for Education in Nutrition and Dietetics (ACEND) through the Academy of Nutrition and Dietetics (AND) will be granted according to the following:

    1. One CE hour is granted for each hour of precepting, up to five hours for the preceptor's three-year CE recertification period. 
    2. Verification of student enrollment in ACEND accredited program from teh school/college must be provided. 
    3. Verification of hours spent precepting must be documented on the Field Experience Verification Form and signed by the RDN Preceptor and submitted as required documentation. 

    Authoring Articles

    Up to four CE hours per three-year recertification period may be earned by writing articles, according to the following specifications:

    1. The article must be published.
    2. The article must be original.
    3. The article must be industry-related.
    4. The following required documentation must be submitted:
      • Summary of purpose of article and evaluation of what author learned as well as how the article would apply to or benefit dietary managers
      • Copy of article in publication including summary of purpose and bibliography/references 

    Computer/Web Based Courses

    1. Requests for computer/web-based courses must be a combined minimum of 30 minutes in length.
    2. The following required documentation must be provided:
      • Agenda with timeline and objectives
      • Length of course
      • Summary of purpose and evaluation of what was learned and how it applies to the industry

    Academic Coursework

    CE hours for academic coursework will be granted according to the following specifications:

    1. 18 CE hours will be awarded for each credit hour earned, not to exceed 36 CE hours in a three-year recertification period.
      • Must be completed at an accredited post secondary education institution
    2. The following documentation must be provided :
      • Transcript showing completion of course, official course description/outline/syllabus as published by the school, date, and passing grade of C or higher
      • Summary of purpose and evaluation of what was learned and how it relates to industry standards and enhances competency of a CDM, CFPP 

    Industry-Related Exchange Programs

    CE hours for industry-related exchange programs will be granted according to the following specifications:

    • Agenda with timeline and objectives
    • Proof of attendance from sponsoring organization with name, date, location, and hours earned
    • Summary of purpose and evaluation of what was learned and how it applies to the industry 

    Journal Clubs

    1. The purpose of the Journal Club should be an educational meeting in which a group of CDMs/staff members discuss current articles/books providing a forum for a collective effort to obtain new knowledge, promoting awareness of current medical trends, treatments and research finding.
    2. CE hours may be earned for participating in journal clubs to discuss books/articles. The following specifications must be met: 
      • Prior Approval must be obtained
      • Sponsored by facility, which posts and distributes copies of book/article and journal club questions to staff
      • Meeting time and location determined and publicized
      • A minimum of three participants
      • A minimum of 1.5 hours. Must be led by a facilitator who is in a supervisory role
      • Discussion questions are provided in writing; answers documented in writing following meeting
      • Sign-in sheet on letterhead provided with:
        • Date
        • Names of participants
        • Book/Article title
        • Objectives
        • CE hours requested
    3. The following required documentation must be provided:
      • Proof of attendance including sign-in sheet on letter head with date, names of attendees, CE hours earned, as well as book/article title and objectives
      • Summary of purpose and evaluation and what was learned and how it applies to the industry 

    Books

    1. The following specifications must be met:
      • Content must pertain to the CDM, CFPP Scope of Practice
      • A maximum of six CE hours may be accrued in a three-year recertification period
      • Must have a publication date of five years or less
    2. The following required documentation must be provided: 
      • Book title page 
      • Book copyright page
      • Summary of purpose and evaluation of what was learned and how it applies to the industry  

    Reporting CE Hours Earned

    You must report your CE hours online and electronically upload all required documentation via the My Certification page. Mailed, faxed, or e-mailed documentation will NOT be accepted or returned.  

    • Log into your ANFP record to self-report CE and upload required documentation.
    • Access a "how-to" tutorial HERE

    The CBDM maintains confidentiality of candidate and certificant information. 


    When to Report CE Hours 

    You are required to self-report your CE hours online and electronically upload all required documentation via the My Certification page by May 31 at the end of your three-year recertification period. Log in to your ANFP record to verify your recertification period.

    CE hours cannot be reported until at least 24 hours after the certification has been activated or reinstated.

    Individuals whose certification status is inactive are not eligible to earn and report CE hours.


    Step-by-Step Guide to CE Self-Reporting

    See Appendix D for step-by-step instructions.

    Documentation Requirements

    All checked items are required for each activity type.

    DocumentationRequirements 

    NOTE: CDMs should retain copies of all documentation in their files for two consecutive three-year CE periods.

    Certification Status

    Status Types

    Certified—Meets the recertification requirements.
    Inactive—Failed to complete the recertification requirements.


    Membership & Certification Fees

    Visit HERE for the most up-to-date information on fees and due dates. 

    Auditing of CE Records

    Purpose of CE Audit

    The purpose of the CE audit is to assure compliance with the CBDM recertification requirement to maintain the CDM, CFPP credential.


    Audit Selection

    Audit selection occurs for one of the following reasons:

    • Reporting less than the required 45 CE hours, including nine Sanitation and Safety CE hours and one Professional Ethics CE hour (beginning June 1, 2019)
    • Reporting duplicate CE activity
    • Random selection
    • Non-compliance with the CBDM continuing education requirement or regulations/law related to the practice of the professional CDM. For details, refer to the CDM, CFPP Code of Ethics information above.

    Individuals selected for audit will be notified in writing via e-mail at the address on file in their record by June 1 or the first business day thereafter. They are required upload required documentation (certificates of attendance and other materials) for each completed/reported CE activity via the My Certification page. Failure to submit documentation by the deadline will result in audit failure and the certification will be terminated.

    Required documentation can include certificates of attendance, program materials, or other information provided by the program sponsor that verifies program date, length, and subject matter (agenda, program outline, handout, meeting summary, or meeting transcript). Additional required documentation may include a summary of purpose and evaluation of what was learned and how it applies to the industry. See the chart above for additional information. 

    Individuals who fail to respond to the audit request by the specified due date or are found to have submitted false information may be denied certification renewal and their certification may be terminated.


    CE Audit Process Steps and Timeline

    • June 1 or first business day thereafter - CBDM sends email notification of audit selection for the CE audit to the e-mail address on file in the certificant's record. 
      • Contact CBDM via phone or e-mail to acknowledge receipt of audit notice
    • June 1 - June 30 - CDMs being audited must upload required documentation for CE submitted to the CBDM via the My Certification page. All documentation must be uploaded via the My Certification page by June 30.
    • June 30 - August 31 - CBDM reviews CE documentation that CDMs in audit electronically uploaded in the order that it was received. 
    • July 1 or first business day thereafter - Audited individuals who fail to electronically upload required CE documentation via the My Certification page will be CE audit-failed and their certifications will be terminated. Notice of termination will be e-mailed and mailed to the certificant of the address on file in their record. 
    • September 1 or first business day thereafter - Audited individuals will be notified by this date of the audit outcome via e-mail at the address on file in their record. 
      • Continuation of certified active status
      • Additional time granted for extension if eligible. If an extension is granted, individuals must meet all deadlines as communicated in e-mailed notice sent to the individual's e-mail address on file in their record. By the stated deadline, the record will again be audited and notice served via e-mail and/or mail of the audit outcome. 
      • Denial of recertification. These individuals will also receive a mailed notice at the address on file in their record and have 15 days to appeal any adverse outcome to the CBDM in writing. If an appeal is denied, certification fees for the current year are refunded within about 60 days.  
    • Certified status will remain during the audit and appeal process, until the audit process is complete and as long as annual certification maintenance fees are paid up to date.

    Appeals

    Appeals Process for CE Audit Outcome 

    The appellant is defined as the individual submitting an appeal.

    •  Appeals must be received within 15 days of the date of the CBDM's e-mailed notice of audit outcome.
    • September 15 (or first business day thereafter) - Deadline for appeals of the CE audit outcome decision. Appeals must be submitted to the CBDM in writing. 
      • Deadlines for submitting appeals are March 31, June 30, September 30, and December 31. The CBDM will hear appeals at meetings scheduled after each of these dates. Notice of the CBDM's decision will be mailed and e-mailed to the appellant's address on file in their record within 15 days of the meeting. 
    • All appeals must be submitted in writing (e-mail is preferred) to:
      • Email: appeals@CBDMonline.org
      • Mail: CBDM Appeals, 406 Surrey Woods Drive, St. Charles, IL 60174
    • Appeals will be heard at the CBDM meetings scheduled following the appeal submittal deadlines of March 31, June 30, September 30, and December 31
    • Appellants will be notified via e-mail and mail at the addresses on file in their record within 15 days of the CBDM decision.
    • If the appellant wishes to appeal the CBDM decision, appeals must be submitted in writing to the CBDM Appeals Committee within 15 days of the date on the e-mailed notice of the CBDM's decision.
      • The CBDM Appeals Committee consists of the ANFP Board Chair, the Immediate Past CBDM Chair, and another past CBDM Chair.
      • All decisions of the CBDM Appeals Committee are final.

    Appendixes

    Appendix A       Appendix B


    Click below to download a printable flyer with the information on this page.

    Printable PDF Flyer

    *NOTE: The most recent version of the CBDM Guide to Maintaining Your CDM, CFPP Credential is dated 7-30-19. If you are not seeing this version, please contact CBDM at 800-323-1908 or info@CBDMonline.org for assistance.