CBDM Maintain Your Credentials

Maintain Your Credentials

CE Audit Information

Overview

As a credentialed professional, CDM, CFPPs have worked hard to earn and maintain their professional certification.  CBDM policies and procedures for CE Self Reporting and CE Audit are designed to uphold the integrity of the credential, and help CDMs gain a professional edge with continuing education that meets defined standards.

As a CDM, you are responsible for tracking your own CE hours and submitting them by the end of your three-year recertification cycle. Each year, a selection of CDMs will be audited, either randomly or due to insufficient CE hours. If you happen to be selected for audit, here’s how the process works:

  • Every three years, CDMs are required to earn and self-report 45 hours of CE, including 9 hours of Sanitation and Food Safety.

  • CDM, CFPPs whose three-year recertification cycle has ended on May 31 are subject to CBDM audit policies and procedures.

  • Each year, some CDMs who have met their CE requirements, are randomly selected for audit.  ALL CDMs who have not met their CE requirements will be automatically placed in the audit process.

Timeline

  • June 1 – (or the first business day thereafter) you will be notified by email, and must submit the required submit CE documentation to the CBDM by June 30.

  • June 30 through August 15 – CBDM conducts audit of individual records including required documentation submitted.

  •  August 15 through August 31 – results of audit sent via e-mail.

  • September 1 through November 30 – 90 day extension period in which to earn and submit the CE hours that are deficient.

  • September 15 – Appeals due

Submitting Required Documentation

Verifiable documentation can include certificates of attendance, program materials, or other information provided by the program sponsor that verify program date, length, and subject matter (agenda, program outline, handouts, meeting summary, or meeting transcript). See page 6 of the CBDM Guide To Maintaining Your CDM, CFPP Credential for more details.

The preferred method of submitting required documentation is by uploading the documents in your CE record.

Click on the video below to view a how-to tutorial on uploading documents in your profile:

Qualifying Activities for CE

All continuing education must be related to the areas of Nutrition, Foodservice, Personnel and Communication, Sanitation and Food Safety, and Business Operations.

Continuing education (CE) hours will be granted for the following activities, according to the specified guidelines.

View the Guidelines

Calculating CE Hours

Calculation of CE hours is based on the minutes of attendance/participation time. One CE hour is equivalent to 60 minutes of attendance/participation. A minimum of 30 minutes of attendance/participation is required for CE credit. Thereafter, credit will be accrued in 15 minute increments. Example:

Calculating CE

Documentation Requirements

All checked items are required for each activity type.

NOTE: CDMs MUST retain all documentation records in their files for at least two consecutive three-year CE cycles for auditing/verification purposes.

***Please refrain from sending multiple communications to CBDM and send one communication with all documentation. You may submit documents by e-mail, fax or mail to:

CBDM
406 Surrey Woods Drive
St. Charles, IL 60174
E-Mail: info@CBDMonline.org
Fax: 630.587.6309

Things to Remember

  • Pay your dues on time to avoid late fees and/or losing your certification

  • Continue to earn CEs if you did not submit all required hours.  If you fail the audit and have earned CE during the audit process, those CE can be used to fulfill any audit deficiencies. Audit-proof CE opportunities are available through the ANFP Marketplace.

  • Those who fail to meet their CE requirements may be given up to 90 days (November 30) to earn and report the CE hours that are missing or deemed unacceptable.

  • Those who successfully complete the audit and have earned CE during the audit process may report the CE earned once their new, three-year qualifying period begins.

Tips for a Worry-Free Audit

  • Log in to your CE record regularly to check your CE hours

  • Make sure you have submitted 45 CE hours, including nine in Sanitation and Food Safety

  • Keep a copy of all documentation for the CE programs you have attended/completed

  • Check your e-mail regularly for important information/notices from ANFP and the CBDM

  • All ANFP CE products are audit-proof and guaranteed for CE credit!

Additional Information

  • If an individual submits information which is intentionally deceptive, this is unethical.  Examples of this are falsifying CE records, and resubmitting CE for which credit has already been earned.  An individual who has committed an ethical violation will lose their certification and need to retest in order to become certified again.

  • If you disagree with the outcome of the audit, you may appeal by submitting your concern in writing to the CBDM within 15 days of receiving your audit results.

  • During the audit process, your certified status remains active. You will receive your dues invoice during the audit process, and should renew your membership and certification on time.  Individuals that do not pass the audit will be refunded their certification fees once the audit process is finalized.

Maintaining the CDM, CFPP Credential

To maintain the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential you need to:

  • Pay your certification maintenance fee every year.
  • Earn the required 45 hours of continuing education (CE) every 3 years. Of the 45 continuing education hours, a minimum of 9 CE hours must focus on sanitation and food safety.
  • Report your CE hours.
  • Save all CE-related documentation for two, three-year certification cycles.
  1. Earn CE during three-year cycle
  2. Report CE (ongoing) and save all documentation
  3. Pay annual certification maintenance fee

Benefits of Recertification

  • Represents ongoing recognition and professional growth.
  • Demonstrates commitment and competence in the nutrition and foodservice industry.
  • Validates specific competency in the area of food safety and sanitation.
  • Enhances professional credibility in a competitive job market.