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Maintain Your Credentials

CBDM Guide to Maintaining Your Credentials

About the Certifying Board for Dietary Managers

CBDM Mission

Promote excellence and industry best practices through administering and maintaining the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential for foodservice professionals.

CBDM Vision

Every foodservice operation will employ a CDM, CFPP.

CBDM Values Statement

The Certifying Board for Dietary Managers Values

  • Integrity
  • CDM, CFPP certification process
  • Collaboration
  • Continuing education
  • Industry excellence
  • Commitment to customers

Code of Ethics for Certified Dietary Managers

The Certifying Board for Dietary Managers (CBDM) has a formal policy, the Code of Ethics for the Certified Dietary Manager, and procedures which incorporate due process, for the discipline of certificants. The Code of Ethics and procedures include the sanction of revocation of the credential, for conduct which clearly indicates incompetence, unethical behavior, and physical or mental impairment affecting the performance of the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP).

The CBDM believes it is in the best interests of the profession and the public it serves that a Code of Ethics provide guidance to CDMs in their professional practice and conduct. The CBDM has developed a Code of Ethics to reflect the ethical principles guiding the CDM and to outline commitments and obligations of the CDM to self, client, society, and the profession.

The Ethics Code applies in its entirety to all CDMs (including those who are not ANFP members). The aforementioned are referred to in the Code as “Certified Dietary Managers.” View the CDM, CFPP Credential Code of Ethics.

Scope of Practice

The CDM, CFPP is the only credential listed in addition to the Registered Dietitian Nutritionist that is qualified to participate as defined by scopes of practice. A scope of practice is a critical component in defining the role of any credentialed professional. View the Scope of Practice.

CDM Certification Program

Purpose

The CDM Certification Program requires that Certified Dietary Managers maintain certification either by retaking the credentialing exam, or by demonstrating ongoing competence through continuing education. The following terms are integral to the certification program and are defined as follows:

Recertification - Requirements and procedures established as part of the certification program that certificants must meet to maintain competence and renew their certification.

Continuing Education - Education and training activities that certificants engage in to receive credit for the purpose of maintaining competence and renewing certification.

Competence - The ability to perform a task, function, or role at a level that meets or exceeds prescribed standards in the work environment. Competencies are observable behaviors that encompass the knowledge, skills, and personal characteristics that are at or above acceptable levels of performance in the work environment.

Continuing Competence - Demonstrating specified levels of knowledge, skills or abilities throughout an individual’s professional career.


Benefits of Recertification

  • Represents ongoing recognition and professional growth.
  • Demonstrates commitment and competence in the nutrition and foodservice industry.
  • Validates specific competency in the area of food safety and sanitation.
  • Enhances professional credibility in a competitive job market.

Maintaining the CDM, CFPP Credential

To maintain the Certified Dietary Manager, Certified Food Protection Professional (CDM, CFPP) credential you need to:

  • Pay your certification maintenance fee every year.
  • Earn the required 45 hours of continuing education (CE) every 3 years. Of the 45 continuing education hours, a minimum of 9 CE hours must focus on sanitation and food safety.
  • Report your CE hours.
  • Save all CE-related documentation for two, three-year certification cycles.
  1. Earn CE during three-year cycle
  2. Report CE (ongoing) and save all documentation
  3. Pay annual certification maintenance fee

Earning Continuing Education (CE)

Every three years Certified Dietary Managers, Certified Food Protection Professionals (CDM, CFPPs) are required to earn 45 continuing education hours. Nine of the 45 hours must focus on sanitation and food safety. CE must be related to the fields of Nutrition, Foodservice, Personnel and Communications, Health Care, Sanitation and Food Safety, and Business Operations. All hours must be attended while actively certified and in the current three-year CE cycle. No duplicate programs/titles are ever allowed, including programs/titles from facility-contracted service companies.


Calculating CE Hours

Calculation of CE hours is based on the minutes of attendance/participation time. One CE hour is equivalent to 60 minutes of attendance/participation. A minimum of 30 minutes of attendance/participation is required for CE credit. Thereafter, credit will be accrued in 15 minute increments (Example: 60 minutes = 1.0 hour, 30 minutes = 0.5 hour, 15 minutes = 0.25 hour).


Continuing Competence Levels

The CBDM is moving from a continuing education model toward a continuing competence model for maintaining the CDM, CFPP credential. CDMs should identify their own individual needs for professional competence and then develop a plan for obtaining specific continuing education to meet those needs.

The CBDM has identified continuing competency levels and is adding these delineations to all ANFP educational products and presentations. Additional information including definition of competency levels can be found here.


Qualifying Activities for CE

All continuing education must be related to the areas of Nutrition, Foodservice, Personnel and Communication, Sanitation and Food Safety, and Business Operations.

Continuing education (CE) hours will be granted for the following activities, according to the specified guidelines:

In-service Training Attended

  1. Hours for in-service training must be a combined minimum of 30 minutes in length. An established evaluation method must be in place and submitted to ANFP as required. Training employees or new employee orientation do not qualify for CE hours.
  2. The following specifications must be provided:
    • A. Objectives and Agenda
    • In-service time and location
    • Summary and Evaluation

Meetings/Seminars

  1. CE hours are those hours actually spent listening or participating in a CE session. All scheduled time for registration/welcome, breaks and lunch are deducted from the total time of the program. A speaker during a luncheon is calculated as one-half (1/2) the time. Example: a one-hour luncheon with a speaker would equal one-half (1/2) CE hour. Company/facility business portions of meetings do not qualify for CE hours.
  2. The following specifications must be provided:
    • Objectives and Agenda
    • Date and location
    • Summary and Evaluation

Trade/Food Show Exhibit

  1. Any meeting that has a minimum of one hour scheduled for a trade/food show is allocated a minimum of one CE hour. Additional hours are based on the amount of time after the first hour, in half hour increments, allocated to the show. The maximum number of CE hours for trade/food shows is five per three-year recertification cycle.
  2. The following specifications must be provided:
    • Date and location
    • Program/list of Exhibitors

Audio/Video/Webinar Presentations

  1. Requests for hours for audio/video presentations must be a combined minimum of 30 minutes in length.
  2. The following specifications must be provided:
    • Objectives and Agenda
    • Date and location
    • Summary and Evaluation

Field Trips/Tours

  1. Field trips/tours pertaining to the foodservice field must be a minimum of one hour in length and will be allocated a maximum of one hour of CE.
  2. The following specifications must be provided:
    • Objectives and Agenda
    • Date and location
    • Summary and Evaluation

Teaching/Presenting

CE hours for teaching/presenting, will be granted according to the following:

  1. For ongoing CE courses such as foodservice manager training programs, one CE hour for every ten hours of class taught, will be granted.
  2. For one-time only presentations or courses, one CE hour for each hour of the presentation will be granted.
  3. The following specifications musts be met:
    • An outline must be included.
    • Purpose/objectives must be included.
    • Summary of what presenter learned.
    • Copy of evaluation.
    • Copy of handout.
    • Copy of brochure/notice or advertising sample.
    • Content of program must be industry related to foodservice management as opposed to facility policy.
    • Must be outside of facility in-service requirements.
    • May only be submitted once for credit.
    • Must be a minumum of one hour in length.

Precepting Foodservice Manager Training Program Students

Continuing education hours for precepting foodservice manager training program students enrolled in ANFP-approved schools will be granted according to the following:

  1. Verification of student enrollment in an ANFP-approved school from the school/college must be provided.
  2. One CE hour is granted for each hour of precepting, up to 5 hours for the preceptor’s three- year CE qualifying period.
  3. Verification of hours spent precepting will need to be documented on the RDN preceptor’s facility letterhead and signed by the RDN preceptor.

Precepting Dietetic Interns

CE hours for precepting dietetic interns enrolled in colleges accredited by the Accreditation Council for Education in Nutrition and Dietetics (ACEND) through the Academy of Nutrition and Dietetics (AND) will be granted according to the following:

  1. Verification of student enrollment in an ACEND accredited program from the school/college must be provided.
  2. One CE hour is granted for each hour of precepting, up to 5 hours for the preceptor’s three- year CE qualifying period
  3. Verification of hours spent precepting will need to be documented on the Field Experience Verification Form and signed by the RDN Preceptor.

Authoring Articles

Up to four CE hours per year may be earned by writing articles, according to the following specifications:

  1. The article must be published.
  2. The article must be original.
  3. The article must be industry-related.
  4. The following items must be included in the request:
    • Bibliography/references
    • Summary of purpose of article
    • Summary of what author learned
    • Summary of how the article would apply to or benefit dietary managers
    • Copy of article in publication

Computer/Web Based Courses

  1. Requests for computer/web based courses must be a combined minimum of 30 minutes in length
  2. The following specifications must be provided:
    • Objectives and Agenda
    • Length of Course
    • Summary and Evaluation

Academic Coursework

CE hours for academic coursework will be granted according to the following specifications:

  1. 18 CE will be awarded for each credit hour earned, not to exceed 36 hours in a three-year recertification period.
  2. Verification by transcript showing completion of course is required.
  3. Official course description must be provided.
  4. Submit evaluation/summary of what was learned and how:
    • it relates to industry standards
    • it enhances competency as a CDM, CFPP

Industry Related Exchange Programs

CE hours for industry-related exchange programs will be granted according to the following specifications:

  • Objectives and Agenda
  • Date and location
  • Program length
  • Verification by sponsoring organization
  • Summary and Evaluation

Journal Clubs

  1. The purpose of the Journal Club should be an educational meeting in which a group of CDMs/staff members discuss current articles/books providing a forum for a collective effort to obtain new knowledge, promoting awareness of current medical trends, treatments and research finding.
  2. CE hours may be earned for participating in journal clubs to discuss books/articles, and must meet the following specifications:
    • Prior Approval must be obtained
    • Sponsored by facility, which posts and distributes copies of book/article and journal club questions to staff.
    • Meeting time and location determined and publicized.
    • A minimum of three participants.
    • A minimum of 1 1/2 hours. Must be led by a facilitator who is in supervisory role.
    • Discussion questions are provided in writing; answers documented in writing following meeting.
    • Sign-in sheet on letterhead provided with:
      • Date
      • Names
      • Book/article
      • Objectives
      • CEs requested
    • Summary and Evaluation

Reporting CE Hours Earned

You may report your CE hours in one of the following ways:

  • Online - Go online to www.CBDMonline.org and log into your profile to self-report.
  • By Mail/Fax - Complete the CE Report Form (available online at www.CBDMonline.org) and return to:
    CBDM
    406 Surrey Woods Drive
    St. Charles, IL 60174
    prior to May 31 of your three-year CE cycle. Or, fax your completed form to 630.587.6308.
  • Email - Complete the CE Report Form and send to info@CBDMonline.org.

When to Report

You are required to self-report your CE hours online or mail or fax the CE report form by May 31 at the end of your three-year CE cycle.


Step-by-Step Guide to CE Self-Reporting

See Appendix C for step-by-step instructions.

Documentation Requirements

All checked items are required for each activity type.

CDM Documentation Requirements

NOTE: CDMs MUST retain all documentation records in their files for at least two consecutive three-year CE cycles for auditing/verification purposes.

Certification Status

Status Types

Certified—Meets the recertification requirements.
Inactive—Failed to complete the recertification requirements.


Membership & Certification Fees

Visit HERE for the most up-to-date information on fees.

Auditing of CE Records

Purpose of Audit

The purpose of the audit is to assure compliance with the CBDM continuing education requirement to maintain the CDM credential.


Audit Selection

Audit selection occurs for one of the following reasons:

  • Reporting less than the required 45 CE hours.
  • Reporting duplicate CE activity.
  • Random selection.
  • Non-compliance with the CBDM continuing education requirement or regulations/law related to the practice of the professional CDM. For details, refer to the Code of Ethics.

Individuals selected for audit will be notified in writing via e-mail by June 1 and are required to submit verifiable documentation (certificates of attendance or similar materials) for each activity listed on the CE Report Form by the due date specified on the audit notification material.

Verifiable documentation can include certificates of attendance, program materials, or other information provided by the program sponsor that verifies program date, length, and subject matter (agenda, program outline, handout, meeting summary, or meeting transcript). See page 6 for additional information.

It is therefore recommended that CE participants retain all records in their files for two consecutive three-year CE cycles. Individuals who fail to respond to the audit request by the specified due date or are found to have submitted false information (on their CE Report Form) may be denied certification renewal.


Audit Process Steps and Timeline

  • June 1 - CBDM sends notification of audit.
  • June 1 - June 30 - CDMs being audited must submit CE documentation to the CBDM.**
    • Make copies of all documentation submitted to CBDM.
    • Documentation will be returned to you if it is incomplete.
    • Submit a copy of the audit cover letter with your documentation.
    • Your complete documentation package may be submitted by e-mail, fax, or mail to the attention of "CBDM Audit" as follows:
      • Online: info@CBDMonline.org
      • Fax: 630.587.6308 (please send one fax with all documents)
      • Mail: Certifying Board for Dietary Managers-Audit
        406 Surrey Woods Drive
        St. Charles, IL 60174
      • E-mail: info@CBDMonline.org (send one e-mail with one attachment that includes all documents instead of multiples)
  • ** Complete CE documentation package must be received by the CBDM no later than June 30.
  • June 30 – August 15 - CBDM reviews CE documentation submitted.
  • August 15 - August 31 - Audited individuals will be notified of the audit outcome, which will result in continuation of CDM certified active status or you will have 15 days to appeal any adverse decision to the CBDM Appeals Committee. (Certification fees will be refunded if the appeal is denied by the CBDM Appeals Committee.)
  • A certified status will remain during the audit and appeal process, until the audit process is complete.

Appeals

Appeals Process

The appellant is defined as the individual submitting an appeal.

  • Appeals must be received within 15 days of complaint.
  • The CBDM will consist of the ANFP Board Chair, the Immediate Past CBDM Chair, and another past CBDM Chair.
  • The CBDM will respond within 15 days upon receipt of written appeal of the appellant. All decisions will be final.

Appendixes

Appendix A       Appendix B


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